Listen, leaders! Tasks that are time-consuming, teachable, or tedious can be delegated when done correctly. Here are a few tips on how to delegate tasks more effectively so your team can share the workload and make progress at the office.
6 Ways to Better Delegate Tasks More Effectively at the Office
- CHOOSE CAREFULLY
An ordinary leader may delegate tasks to just anyone. But, a good leader knows how to delegate tasks based on their understanding of their employee’s preferences, weaknesses, and strengths. If you know the task requires a lot of communication, don’t delegate it to someone who prefers working alone. Delegate it to someone who may seem social or prefers collaborating as a team.
It might be overwhelming to delegate tasks due to fear of rejection, unacceptance, or even a potential job-not-so-well-done. Rid anxiety by sitting down with the team and asking what their preferences are and what they’d like to work on. Letting people choose what they’d like to work on builds community, trust, and appreciation for your consideration.
- EXPLAIN YOURSELF OFTEN
If you’re delegating to someone without warning, it really helps when you provide as much information as possible as to why you’ve chosen them for that responsibility. Otherwise, you may be looked at as someone who just doesn’t want to do the work. Tell them why you’ve chosen them and remind them that it’s an opportunity for them to grow within their skill (and you know that they can handle the job).
- OFFER RESOURCES & TRAINING TOOLS
Before delegating a task, be sure your employee knows where to find resources or tools to complete their job effectively. When possible, utilize the “watch me do this, then let’s do it together, now you try” method. If you cannot help them along in this fashion, provide them a way to learn the skills, like video training or an SOP (standard operating procedure guide).
You cannot expect your employee to succeed at a task without the proper resources and training. So, make sure there’s a plan in place for your employee to become familiar with how to get the task at hand completed.
- AUTHORITY & RESPONSIBILITY
Have you ever been given responsibility but felt as though you couldn’t fully make crucial decisions associated with it? You might have returned to your employer with several questions, which is time-consuming and often frustrating for both parties.
Empowering your employees with the ability to make decisions keeps projects from stalling and fosters an environment where people feel like they can take the necessary steps to complete their work.
Join us for an interview with Sheryl Lyons and learn how she created structure to enable delegation.
- INSTRUCTIONS ARE A MUST
Steve Covey, from The 7 Habits of Highly Effective People, suggests that every good delegator provides basic and important information without micromanaging. He says, “For example, say, ‘Here’s what we are doing. Here’s what we’re after. I want you to get the sale. Don’t say, ‘Follow up on those leads.”
Tell them your goals or the milestones you hope to achieve, and let them tackle it their own way. People do things differently than you. As long as you get the result you’re looking for, don’t micromanage or look for perfection.
- PLEASE & THANK YOU
When an employee completes a task that you’ve given them, don’t forget to say “thank you.” These kind words show genuine appreciation and point out that they’re doing well within their role. When you take time to note those points, you’re shedding light on how they can continue to be successful within the company.
Increase trust and commitment with your employees by learning how to delegate well. When you delegate tasks to the right people who can perform well suited for them, it instills loyalty and productivity at the workplace. So don’t be afraid to pass the buck. It might take some practice, but with a little effort, you’ll all go further!